#Using shapes in excel to show data how to

In this post weвЂ™re only going to have a quick look at using our VLOOKUP formula to get some summary data out of our Excel table based on the userвЂ™s selection. ThatвЂ™s it! You may find this method a little less cumbersome than the offset method.ДЄlright now itвЂ™s time to start building some figures into our salesman dashboard using Excel Vlookup with shapes and data validation. Enter your validation criteria as shown below, then use the name of the newly created name range for your table field/column (SALESMAN).

#Using shapes in excel to show data how to

Now in brief we demonstrate how to use the template: 1. By default, the chart title will be the header for your y-axis column.

It will change dynamically depending on the size of the values. If you have column headers that you want to include, you can select those as well. As per my last post on setting up a data validation list once you are located on the cell where youвЂ™d like to place the data validation list, go to the data tab in the ribbon, then click the data validation. As you can see on the picture above the color of the shape depends on the given value in the cell.

Now that weвЂ™ve copied our table name reference range syntax, copy this information and create a name range with the range syntax from the formula tab within the ribbon (name range).

This is a great way to determine the syntax required when creating our name range вЂ“ as you can see in our case our range will be =Table1,].

Quickly identify how youвЂ™ll need to refer to the table field youвЂ™d like to validate against using the = symbol within a cell and then selecting the entire column/field within your table.

This will use your headers as table names. YouвЂ™ll be prompted with a text box, make sure вЂњMy table has headersвЂќ is checked. To do this, you can select any cell within the range of data and type Ctrl + T (windows OS). Build a table out of your data analysis range.

Then an External Data panel would be shown under the drawing page,Дrag rows onto the page to link data to existing shapes or to add new linked shapes.For the purpose of this post, here is a quick how-to on how to use table fields as your validation list in Excel. Configure Refresh Unique Identifier, click Next.ДЁ. Select Columns or Rows or directly keep the default settings, clickД¦. Select Custom Range or directly use the default Sheet, next.ДҐ. Click Browse to select your Excel file, click Open >Д¤. In the Data Selector window, select Microsoft Excel workbook,ДЈ. In the drawing, go to Data tab, in the External DataДў. The important point here is that data-linked diagrams are dynamic the data graphics change when data is refreshed in the source (like Excel). To import Excel data into Visio 2010, please do:ДЎ. Once youвЂ™ve linked data to diagram shapes, apply data graphics to shapestext, data bars, icons, or color by value conditional formattingto visually display numerical data. A short video to show how simply a drawing (a shape) can be linked and connected to a cell in the spreadsheet which then becomes an interactive graphic item. if it only 1 shape you could just use: ('COtxtBox1').Visible True. Some of the data items are repetitive, meaning that you dont type data into a cell but rather. name of your shape or shapes goes into the array. Excel 2019 is used in many organizations to fill out information on customers, orders and products. I use this format: (Array ('COtxtBox1')).Visible msoTrue. If the points are coded (color/shape/size), one additional variable can. I hide shapes based on their name since some shapes I dont want to hide. In Visio 2010, we can just import the Excel data to Visio, then drag the data to the drawing page manually to link data. Because Excel does a great job at providing scatter plot options that use color, you can add another data set to your chart. Importing Excel data in Visio will not generate Visio shapes automatically.